Preparing for students in your office:

While you have students in your office:

Administrative Issues:

Do I need a faculty appointment to teach?

  • In order to meet accreditation requirements all preceptors and seminar leaders need to have a clinical faculty appointment. For more information, please visit the Office of Clinical Faculty Affairs.

Will I get paid?

  • Preceptors are paid a small stipend for each time a student(s) comes to their office for an afternoon.
    Note:  An afternoon is defined as having a student(s) in your office for 3 – 4 hours.

What do I do to prepare for teaching?

  • You are already very well prepared to teach students. Your training, experience, role modelling and your wisdom are what is required. Please review the preceptor manual prior to seeing the students for the first time, and review the assignments/assessments regularly. You do not need to do a detailed review of history taking or physical examination skills,  Show the students what is important to you and the patient at this moment in time. The students will learn the detailed and complete proper technique for each of these in their courses.  What we want most is for the students to learn an approach to patients, and to understand family practice involves a continuity of care.

How do I contact the students?

  • You will receive student contact information from our office approximately 2 weeks prior to the start of the course. The students are advised to contact you about 1 week prior to their first office visit.

Do I have to be concerned that the students’ have had all their immunizations?

  • It is expected that the students will have completed all of the requirements with respect to communicable diseases prior to their first visit to clinical offices. You may wish to confirm with the students that they have met all the necessary requirements (eg, immunization, TB testing, etc.). Should you have any questions or concerns please contact our office at 604-827-4196.

Do I need a CCFP to teach?

  • No, you do not.

What do I tell my patients regarding the students?

  • We suggest patients be advised in advance that you will have a UBC medical student with you in the office. This is best done prior to their actual appointment, and ideally at the time the appointment is booked. (Having an enthusiastic MOA who supports and understands both the student and societal importance of teaching is a tremendous asset.) Patients are usually very agreeable to seeing a student when they are aware of the importance of the patients’ role in training the family physicians of tomorrow.

How do I introduce students in my office?

  • It is best to introduce the students by name, saying that they are a medical student from UBC. It is not advised that you introduce them as Dr., and there is nothing wrong with having the students introduce themselves to patients.

What student assignments will I be responsible for supervising or marking?

  • Please refer to your course manual for the specific assignments for your particular course.

How long should I keep students in the office setting each day?

  • We strongly recommend that you dismiss the students after 3 hours, as both you and they have busy timetables and other commitments.

What do I do if a student does not show up?

  • Please notify our office regarding any students who miss any of their scheduled office visits, so that we can follow-up on this. Students are advised to notify our office and you prior to any absences, but we appreciate also hearing from you if visits are missed.

Who do I contact if I have a particular concern about a student?

  • Please notify the course director or the program assistant about any concerns you may have about a student. This would include, but is not limited to, academic, professional, ethical and attitudinal concerns.

What do I do if I am ill, going to be on holiday or unexpectedly called out of town?

  • Please notify the program assistant as soon as you know about any unavoidable absence. If you can arrange for one of your colleagues to teach for you that would be appreciated, but if that is not possible we have a short list of alternate preceptors who can possibly step in.

What do I do if I know of other family physicians who might want to become involved in student teaching?

  • We would be most appreciative if you could notify our program assistants of any other family physicians who might want to teach in any capacity. We would be very pleased to follow up personally with any interested physicians.

When can I expect to get paid?